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Organization for speakers

Here you will find all information on your oral or poster presentation at the PCIM Europe 2020.

Manuscript for the conference proceedings

The proceedings are a summary of all oral and poster presentations and give a comprehensive overview of the main contents of the conference. It will be published on a USB flash drive with ISBN number.

Deadline
Please email your manuscript before 2 March 2020 to donata.pfender@mesago.com as processable PDF (max. 10 MB) to be included in the conference proceedings.

Please note the following:
Your manuscript will be published as it is submitted and will not be edited or rewritten.
It will only be published in the proceedings if you have registered as a speaker.

With regards to the general outline and graphical style of the proceedings, we ask you to use the template for your manuscript.

Important guidelines, which have to be absolutely aligned, are:

  • Layout: European A4 size (210mm x 297mm), two-column format (column width 8.59 cm)
  • Extend: The number of pages is restricted to a maximum of 8 pages.
  • Number of pages: No indication of page numbers (will be carried out by the publisher)
  • Font type and size: Use of font Arial (minimum 10 point), text 12pt line spacing
  • Margins: left 1,65 cm, right 1,65 cm, top 2,5 cm, bottom 3,5 cm
  • Pictures and graphics have to be embedded in the PDF file, with consecutively numbered captions
  • Company letterheads: Do not use company letterheads or paper with company logos. This will automatically lead to the manuscript being rejected. The same applies if any company identification is printed automatically throughout the text or if company-/product brochures are used as a "component" in the manuscript.

By submitting your manuscript to Mesago Messe Frankfurt GmbH, you accept our copyright agreement.

The production of USB flash drive may not be undertaken using unlicensed software. The authors of manuscripts must therefore affirm that only licensed software has been used to prepare their paper and thus release Mesago Messe Frankfurt GmbH from any claim for damages from third parties.

Online registration

Speakers must register online for the conference by 4 February 2020. You will receive the booking link by e-mail in January.

Please note that the registration is mandatory. After completing your online registration you will receive a confirmation by e-mail. The PDF attached to this e-mail is your entry ticket. Please print your ticket and bring it with you, since there will be no printed badge at the conference counter anymore.

The special conference fee for speakers is 390 Euro + VAT.

The speakers registration includes the following services:

  • Entrance to the full conference on all three days and the accompanying exhibition
  • PCIM Europe 2020 conference proceedings
  • All papers presented at the PCIM Europe Conference 2020 and published in the PCIM Europe 2020 proceedings will be included in the IET Inspec database, Compendex, Scopus and IEEExplore
  • Invitation to the Welcome Party on Tuesday, 5 May 2020
  • Invitation to the Night of Excellence for speakers and advisory board members on Wednesday, 6 May 2020
  • Free marketing services

We are offering special prices for co-authors who wish to register for the conference. The Early Bird Rate is available until 12 March 2020 and the Last Minute Rate will start on 28 April 2020.  

One day 380/430/480 Euro + VAT
Two days 580/630/680 Euro + VAT
Full conference 690/740/790 Euro + VAT

Information about the registration will be sent out to all co-authors directly by e-mail in February 2020. Therefore, please tell us the full contact details including the e-mail address of each co-author.

Seminar and tutorial instructors must register online until 4 February 2020.

Please note that the registration is mandatory and free of charge. In January you will obtain an e-mail with the appropriate instructions on how to register. After completing your online registration you will receive a confirmation by e-mail.

The registration includes the following services:

  • Free entrance to the PCIM Europe exhibition 2020
  • Full conference ticket on a reduced fee of 390 Euro + VAT
  • Invitation to the Welcome Party on Tuesday, 5 May 2020
  • Invitation to the Night of Excellence for speakers and advisory board members on Wednesday, 6 May 2020
  • Documentation of your seminar or tutorial in digital and printed form

If you as a speaker are, for any reason, unable to attend the conference, we would urge that a co-author or appropriate colleague from your company/university presents the paper. Please note that speaker changes are only possible in exceptional cases and have to be reported immediately to donata.pfender@mesago.com in writing.

If no one is available to present the paper and Mesago Messe Frankfurt GmbH has not been notified beforehand, the speaker will not be accepted for any other future PCIM Conference.

Oral presentation

Your important deadlines at a glance.

4 February 2020: Speakers registration
2 March 2020: Submission of full paper
27 April 2020: Submission of your presentation

A document with tips and hints how to prepare a presentation is available for download:

Duration: 25 minutes including questions and answers.

Language: The official language during the entire conference is English. Please prepare your slides and presentation in English.

Pre-submission of your presentation. It is mandatory to send in your ppt file in advance no later than 27 April 2020 to donata.pfender@mesago.com. We will then ensure that your presentation is available on the laptop in the conference room before the session starts.

Publication: All presentations will be saved as PDF files on site and will be published shortly after PCIM Europe Conference. In case, you would like to make any amendments, please send the updated version to donata.pfender@mesago.com before 12 May 2020, otherwise the original PDF file will be published.

Arrival time: In order to meet your session chairperson, please arrive at your conference room at least 5 minutes before your session begins. The session chairperson will have already been given your short biography and manuscript and will introduce you to the audience. You are required to be present during the entire session.

Technical equipment: Each room is equipped with a laptop, projector and microphones. You may bring your presentation file on a USB flash drive. A technician will be available in the room of your session to help you. We suggest that you make use of the morning, lunch time or coffee breaks to prepare your presentation.

If you need any further technical equipment please inform donata.pfender@mesago.com by 01 April 2020.

Speakers room: There will be a speakers room on site. This room serves as a meeting point for advisory board members and speakers. The location of the speakers room will be announced on-site.

Poster presentation

Your important deadlines at a glance.

4 February 2020: Presenters registration
2 March 2020
: Submission of full paper
14 April 2020
: Submission of your poster (pdf)

Poster format and layout: DIN A0, portrait format (84.1 cm x 118.9 cm) in upright format in color. The design and content of the poster is a matter of the speaker. Each poster presenter may bring two posters. In case you only have one, please print it twice so both walls are covered.

Language: English

Please make sure that you send your posters in electronic form by 14 April 2020 to donata.pfender@mesago.com for a last quality check. Every presenter is responsible for the production of the poster himself.

Day of your presentation: Tuesday or Wednesday afternoon

Display Board/Booth: Each speaker will be provided with his/her own display board with a sign on each booth indicating the number of your paper, as printed in the official conference program. Please note that there are two walls per speaker. Therefore, please bring two posters for your presentation.

Poster set-up: At least 3 hours before starting the dialogue session. The necessary equipment for fixing your poster is provided by the organizer and can be collected at the conference counter.
Please note that it is important that the speaker is present during the entire dialogue session.
Your material must be removed by 6.30 pm on the day of your presentation. Any material that is not removed will be thrown away.

Speakers room: There will be a speakers room on site. This room serves as a meeting point for advisory board members and speakers during the whole conference. The location of the speakers room will be announced on-site.

Seminars and tutorials

Each delegate attending your seminar/tutorial will receive the documentation of your seminar/tutorial in printed and digital version.

Deadline
Please send your documentation as open PDF file to donata.pfender@mesago.com before 1 April 2020.

Instructions

Coversheet: In order to achieve a consistent look for all the seminar/tutorial presentations, Mesago will produce the cover pages for all documentations.

  • Content: We recommend, that you include your presentation slides, which you will be
    using during the seminar/tutorial, in the documentation.
  • Extend: the number of pages is restricted to a maximum of 80 pages for tutorials and 50 pages for seminars
  • Margins: left 1,5 cm, right 1,5 cm, top 0,5 cm, bottom 0,5 cm
  • Font type and size: Use of font Arial (minimum size 10) text single spacing
  • Company letterheads: Do not use company letterheads, company logos, any company identification or company-/product brochures as a "component" in the manuscript. This will automatically lead to the manuscript being rejected.

A few weeks before the event, you will receive information with the final organizational details, including information about where and how to check-in as a seminar/tutorial instructor.

Venue: The seminars and tutorials take place at the Arvena Park Hotel in Nuremberg.

Presentation time:

  • Seminar: Sunday, 3 May 2020 from 14.00 to 17.30, including a 30 minutes coffee break
  • Tutorial: Monday, 4 May 2020, from 09.00 to 17.00, including a morning and afternoon 30 minutes coffee break and one hour lunch time.

Technical equipment: Each room is equipped with a flipchart, an LCD projector and, depending on the size of the room, a microphone. Please bring your own laptop for your presentation.

If you need any further technical equipment please inform donata.pfender@mesago.com by 1 April 2020.

By submitting your manuscript to Mesago Messe Frankfurt GmbH, you accept our copyright agreement.

The production of USB flash drive may not be undertaken using unlicensed software. The authors of manuscripts must therefore affirm that only licensed software has been used to prepare their paper and thus release Mesago Messe Frankfurt GmbH from any claim for damages from third parties.

Marketing

Take the opportunity and promote your presentation to make sure that your contribution will receive the maximum of attention.

The following advertising materials are available free of charge:

  • Conference program
  • Conference flyer (print / PDF)
  • Visitor brochures (print / PDF)
  • Advertising stickers
  • Posters

Please send your order to donata.pfender@mesago.com.

The following advertising materials are available for download:

We have arranged a special discount at the official “PCIM Headquarter Hotel” for speakers and advisory board members only. To book your hotel, please download the hotel reservation form for the Arvena Park Hotel. Please be aware that you are responsible for the reservation of your hotel room and make sure to reserve in time, as the number of rooms at the headquarter hotel is limited. Deadline: 24 March 2020 – upon availability.

At the following website you will find recommendations on how to get to PCIM Europe by car, train, plane and public transport.

Arrival & stay

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